Step by step processes

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Effective Conflict Management Approaches

Ten-Step Reaction Approach

Discover a structured method to manage conflict effectively by following these steps:

Step 1: Assess the Situation

Examine the context, your emotions, the other person's actions, and the environment.

Step 2: Maintain Calmness

Stay composed and in control of the situation. Use soothing body language and a calm tone.

Step 3: Speak Clearly and Positively

Communicate slowly and positively to foster a calming atmosphere.

Step 4: Listen Actively

Prioritise listening and understanding the other person's perspective before addressing the issue.

Step 5: Assess and Reflect

Evaluate potential responses, considering emotions and outcomes, to choose the best approach.

Step 6: Seek Positive Resolution

Aim for a mutually beneficial outcome rather than trying to control or win over the other person.

Step 7: Manage Anger and Expectations

Handle anger by calming the individual before attempting to manage the situation.

Step 8: The R’s Approach

Utilise the R’s approach for a comprehensive conflict resolution strategy:

Recognise Early Warning Signs

Observe body language, spoken words, and the context to identify potential conflicts.

Reason and Reasonableness

Employ logical and reasonable explanations to foster understanding and compliance.

Relate and Show Empathy

Connect with the person on a human level, understanding their perspective and emotions.

Reply to Underlying Emotions

Address emotional triggers with relatable personal experiences and examples.

Reciprocal Resolution

Engage in a give-and-take process to reach a mutually beneficial resolution.

Retreat if Needed

Step back if necessary to provide space and defuse tension.

Respond Appropriately

Actively listen, demonstrate understanding, and respond thoughtfully to facilitate resolution.

Report, Record, and Review

Document incidents, conduct debriefs, and implement control systems for ongoing improvement.

By following these approaches, you can effectively manage conflicts, promote understanding, and contribute to a positive working environment.